Topic 1.12.4 Future meeting arrangements
FUTURE MEETINGS
1 LEAD-IN:
How frequently do you include attachments in your professional correspondence, and for what purposes?
What types of files do you typically attach to your business emails (e.g., reports, presentations, contracts), and why?
What kinds of attachments do you commonly receive in a work context, and how do you usually handle or process them?
2 VOCABULARY: work in pairs. Read the list of documents below. Do you know what they are?
a contract / a document / a report / a spreadsheet / an agenda / an invoice / receipt / meeting minutes notes / presentation slides/ purchase order/
How often do you use them and attach them to an email?
How frequently do you receive these kinds of documents attached to an email?
3A VIDEO: watch the video.
3B. SPEAKING: work in pairs. STUDENT A will be the “instructor,” and STUDENT B will be the “follower.” Then change roles.
Explain the steps to attach a document to an email. (STUDENT B will share the screen)
- Use the following words to help you: press, click, choose, select
Share your screen and open your email account. (follow STUDENT A´s instructions)
4A READING: Read the emails and put them in the correct order.
Email A
Subject: Appointment Rescheduling
Hi Melissa,
I hope you’re well. I’m sorry, but I’ll need to reschedule our meeting for tomorrow due to an urgent team meeting that has just been arranged.
Are you working remotely today? Would it be alright if I message you after your client call?
Best regards,
Sarah
Email B
Subject: Presentation Slides & Meeting Request
Hi Melissa,
Please find attached the presentation slides for the businesses we’re meeting with next week.
Would it be possible to schedule a brief meeting to go over the key points before the presentation? I’ll be working remotely tomorrow, so would Thursday after lunch work for you?
Thanks in advance,
Sarah
Email C
Subject: Re: Presentation Slides & Meeting Request
Hi Sarah,
Thank you for sending over the presentation slides — they’re very clear and informative.
I’ll be meeting with the client tomorrow morning, so Thursday afternoon works well for our discussion. I’ll speak to you then.
Best regards,
Melissa
4B work in pairs. read the emails aloud and then answer the questions.
who…
1 prepared the presentation slides?
2 asks for a meeting?
3 likes the presentation slides?
4 asks to change the meeting?
5 has a problem in their team?
6 doesn’t always work in the office?
USEFUL PHRASES
[wpdatatable id=155]
We use Present Continuous with future meaning to talk about arrangements and timetables
4A WRITING: work in pairs.
4B working in the same pairs, write an answer to the email above.
5 DISCUSSION: work in pairs and discuss the following questions.
What types of files do you commonly attach in personal emails, and how are they different from business attachments?
Have you ever had a problem with an attachment (e.g., wrong file, large size, or missing file)? How did you handle it?
What are some important things to check before sending an email with an attachment in a professional setting?
How can using cloud links (like Google Drive or Dropbox) be better or worse than attaching a file directly to an email?
6 PRONUNCIATION
6A VIDEO: watch the video,listen and repeat.
BBC Learning English – Pronunciation / The Sounds of English: Long Vowels – 5
6B LISTENING: listen and repeat these words
/3:/ sir birth first confirm turn further purchase Thursday serve term commerce German
6C For further practice: